Marketing Coordinator
Cerritos, CA
Full Time
Marketing
Mid Level
Marketing Coordinator
Position Purpose
This position is responsible for the overall planning, collaboration, and preparation of business development materials (proposal packages, SOQ’s, prequalification’s, and presentation/interview materials) under the direction of the Marketing Manager. This position is highly deadline driven and requires a solid ability to multitask. The Marketing Coordinator is also responsible for the quality and timeliness of all work products. The role interfaces with internal staff (CEO, President, Business Development, Project Managers, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities.
Responsibilities
Position Purpose
This position is responsible for the overall planning, collaboration, and preparation of business development materials (proposal packages, SOQ’s, prequalification’s, and presentation/interview materials) under the direction of the Marketing Manager. This position is highly deadline driven and requires a solid ability to multitask. The Marketing Coordinator is also responsible for the quality and timeliness of all work products. The role interfaces with internal staff (CEO, President, Business Development, Project Managers, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities.
Responsibilities
- Track and maintain leads in our Monday CRM platform including updates and status changes.
- Lead responses to RFPs, RFQs and RFIs including:
- Facilitate, coordinate, and participate in kick-off meetings and proposal production activities.
- Establish, communicate, and implement RFP/RFQ production deadlines and expectations.
- Prepare proposal materials by drafting sections including but not limited to company overview, related experience, and qualifications.
- Collect materials for proposals and SOQs through collaboration and communication with internal teams and external consultants.
- Review and edit technical content provided by experts.
- Oversee the writing, quality, and editing of proposal content to ensure consistency in branding, format, and content.
- Coordinate and oversee the review process from inception to completion.
- Compile all information into final PDF and submit as required.
- Maintain data accuracy for proposal content including project descriptions, resumes and scopes of work.
- Provide support for all aspects of interviews and presentations, from planning through delivery.
- Coordinate and potentially attend conferences and special events.
- Serve as a resource for business development.
- Three years of experience in the Architect – Engineering – Construction (A/E/C) industry preferred.
- Excellent written and verbal communication skills, with the ability to adapt to various communication styles and staff personalities.
- Outstanding time management skills, capable of balancing short-term deadlines with long-term goals, and proficient in multi-tasking activities such as creating proposal documents for RFI’s from clients and generating proposals within G3.
- Ability to work effectively in a team environment with continuous collaboration.
- Experience in Adobe Creative Suite, including InDesign, Photoshop, Illustrator, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
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